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TOPIC: Using A/P with alternate payments: wires, credit card

Using A/P with alternate payments: wires, credit card #4

  • Anonymous
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Is there any way to relieve an A/P voucher by something other than a check? We do lots of wire transfers (and are being requested by our vendors to do more) and we pay some vendors via credit card.

I would like to maintain A/P's ability to track vendor activity, so I would like to avoid using too many "back door" approaches.

Any thoughts? Thanks
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Using A/P with alternate payments: wires, credit card #5

  • dgillz
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Macola ES offers this ability, but alas progression does not.

Techtura, formerly known as Peach Data Systems, offers a program modification for this, but I have never used it. I believe it retails for about $2k but don't quote me.

Personally I would look at going to ES.

By the way are you Cecil Jones from Cal Quality?
www.gainfocus.biz
Worldwide support for Macola Progression, Macola ES, Synergy, Event Manager and Crystal Reports.
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Using A/P with alternate payments: wires, credit card #6

  • Cecil
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Thanks for the response.

Nope, I'm Cecil Eastman from Indiana.
Cecil Eastman, CPA
Controller
Janco Composites, Inc.
Mishawaka IN 46544
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Using A/P with alternate payments: wires, credit card #7

  • Anonymous
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You can record wire transfers by utilizing A Manual Payment Transaction in the A/P Transaction processing. I currently have serveral direct drafts from one of my business bank accounts and utilize a prefix of 99xxxxxx on the check numbers and then maitain a spread sheet to track the used/unsued numbers. Because the transaction is posted you can reconcile the cleared transactions like a regular check. I have used this since ver 5 of Macola Progression.

Serveral prefix numbers can be used for other "Special" purpose disbursment transactions.

Bob
Filters Unlimited, Inc.
Baytown, TX
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Using A/P with alternate payments: wires, credit card #8

  • dgillz
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Bob is correct in that you can use manual payments, but you still have to go to AP, Trx, Print Checks and print this on plain paper, then post checks. If that works for you, then go for it, however this is not a classic EFT solution.

By the way I am from Indiana and I used to live in Elkhart. A long time ago in a galaxy far, far, away. :)
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Worldwide support for Macola Progression, Macola ES, Synergy, Event Manager and Crystal Reports.
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Using A/P with alternate payments: wires, credit card #9

dgillz wrote:
Bob is correct in that you can use manual payments, but you still have to go to AP, Trx, Print Checks and print this on plain paper, then post checks. If that works for you, then go for it, however this is not a classic EFT solution.

I would like to offer one correction to your response. When using the "Manual Payment" option, printing of a check is not done as it is assumed that the "Check/Payment" has been created outside of Macola. This is either a manually completed check or some other form of payment (i.e. EFT, Draft , Wire transfer). You are correct in stating there is a requirement to print/spool a check register to "Post" your transactions into the accounts payable system.

Bob in Baytown
Filters Unlimited, Inc.
Staff Accountant
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